Recruitment&Administration Specialist

We are looking for a Recruitment & Administration Specialist to join Baloise Solution Hub, part of the Helvetia Baloise Group.

We are based in Warsaw, but we work closely with colleagues from across the Group in different countries. Locally, as People & Operations, we are a team of three - and we can’t wait to welcome a new colleague to our crew!

What would you be responsible for?

Your role will combine end-to-end recruitment with internal HR and office administration tasks. We’re looking for someone who enjoys connecting with people, can manage multiple priorities and wants to create a great employee experience.

• Recruitment responsibilities

  • Managing the entire recruitment process from start to finish

    You’ll handle everything from writing job ads to onboarding new hires. This means being the main point of contact for candidates and ensuring a smooth experience.

  • Gathering requirements and understanding hiring needs

    You’ll work closely with managers to define what we’re looking for and proactively analyze future recruitment needs.

  • Writing and publishing job advertisements

    Good ads matter. They're often the first impression candidate have of us, so you'll make sure they're clear and inviting.

  • Actively sourcing candidates

    Sometimes the best people aren’t actively looking. You’ll reach out and start conversations that could lead to great hires.

  • Keeping candidates informed at every stage

    Waiting without updates is stresfull. You'll make sure communication is timely and respectful.

  • Preparing offers and coordinating onboarding steps

    Once we find the right person, you’ll handle offer details and ensure a smooth start with support from our HR team.

  • Analyzing recruitment data and metrics

    Numbers tell a story. You’ll use data to see what works, what doesn’t, and how we can improve.

• Internal HR & Administration tasks

  • Coordinating the travel management system

    You’ll make sure business trips are organized efficiently and employees have the support they need.

  • Managing employee benefits and liaising with providers

    Benefits are part of how we care for our team. You’ll keep them running smoothly.

  • Preparing HR documentation

    Accuracy matters here - you’ll ensure all documents are correct and compliant.

  • Organizing company events and team-building activities

    You’ll help create moments that bring people together and strengthen our culture.

  • Handling office purchases and creating gift packages for employees

    From practical supplies to creative surprises - small details can make a big difference in how people feel at work.

  • Documenting and improving HR processes

    You’ll keep things clear and structured, making it easier for everyone to follow.

Who are we looking for?

This role is for you if you:

• Have experience managing multiple IT recruitment processes at the same time

  You feel comfortable handling several roles in parallel and keeping track of each stage.

• Communicate fluently in English (C1) and Polish

  Clear communication matters - both with candidates and internally.

• Like improving the way you work

  You look for ways to make processes smoother and more efficient (incl. using available tools and AI).

• Are well-organized and detail-oriented

  You can plan your tasks independently and make sure nothing falls through the cracks.

• Can carry out numerous small tasks across various topics and effectively track them

  This role involves variety - you’ll need to stay on top of different priorities.

• Communicate in a clear, direct and effective way

  You value transparency and simplicity in conversations.

• Are open to learning new things

  We’ll support you, but curiosity and adaptability are key.

• Are open to work from office at least few times a month

  Some tasks and team moments work best in person, so flexibility here is important.

What you can expect from us?

We want to provide you with everything you need to succeed. To do that, we offer a bunch of benefits (depending on the type of contract chosen).

• Paid time off: Enjoy 30 paid days off per year.

• Flexible benefits budget: Additional budget that can be used for both personal or professional development.

• Additional budget to support you in learning German

• Comprehensive medical coverage: Full private healthcare for you and your family, including rehabilitation, psychotherapy and dental services.

• Home office allowance: Support for a comfortable and productive remote work setup.

How will the recruitment pocess look?

We’d love to welcome our new team member as soon as possible, so the process is simple and includes just two steps:

• First meeting – about 1 hour with your future Lead

• Second meeting – about 1 hour with the Head of People & Operations