HR Data & Systems Specialist (Payroll)

Location: Warsaw (hybrid work model – 2/3 days per week in office)

Availability: Candidates with a notice period of up to 1 month will be considered

About the Role:

We are looking for an experienced HR Services Associate (Payroll & HR Operations) to join a global HR team supporting payroll and HR operations across the EMEA region. You will be responsible for executing Tier 1 and Tier 2 HR processes, with a strong focus on payroll operations for the UK and Switzerland. The role requires attention to detail, proactivity, and the ability to work effectively in a multicultural environment. May assist with special projects. Determines methods and procedures on new assignments.

Responsibilities:

• Execute employee lifecycle changes and Tier 2 processes including Payroll, Benefits, Compensation and Leave of Absence

• Manage HR systems data and ensure accuracy and completeness

• Provide standard reporting to HR stakeholders and line managers

• Support onboarding and offboarding processes from a payroll perspective

• Ensure payroll-relevant data (e.g. bank details, promotions, annual leave) is provided and processed on time

• Handle sensitive and complex employee queries and escalate when necessary

• Collaborate with onboarding and HR teams to gather and verify data

• Participate in HR system updates, UAT and regression testing

• Support compliance with SOX, GDPR and data governance policies

• Act as a key user and escalation point for HR technology platforms (e.g. Workday, SAP SuccessFactors, ServiceNow)

• Contribute to special projects and process improvements

  
  

Requirements:

• 2/3+ years of experience in HR operations or payroll

• Experience working in international teams across EMEA region

• Understanding of payroll processes (ideally for UK and Switzerland) would be beneficial

• Good knowledge of HR systems, preferably Workday (training provided if needed)

• Proficiency in MS Excel (e.g. VLOOKUP)

• Strong attention to detail and ability to manage complex data

• Understanding of leave of absence policies in EMEA

• Excellent English communication skills (spoken and written)

• Ability to prioritize tasks and work independently

• Experience in reporting and HR system navigation

• High school diploma or equivalent required

  
  

Preferred Qualifications:

• Experience in HR administration and reporting

• Familiarity with automation tools and digital HR workflows

• Knowledge of SLA, KPI and operational excellence standards

  
  

What We Offer:

• B2B / mandate contract via Experis

• MultiSport Plus

• Group insurance

• Medicover Premium

• Access to an e-learning platform