🤓 Administration Specialist with German
Undisclosed salary
🌍 AMS | Grunwaldzka 472D, Gdańsk
🖥 https://www.weareams.com/#AMS, #German, #Administration
We are AMS. AMS is a global total workforce solutions firm founded in 1996. We enable organizations to thrive in an age of constant change by building, reshaping, and optimizing workforces. We do this through talent acquisition and contingent workforce management, internal mobility and skills development, and talent and technology advisory services. Our solutions are delivered by our 4500+ experts who live our passionate, bold, and authentic values. The ultimate aim is to help clients around the world, including 100+ blue-chip companies, create workforces that are fluid, resilient, diverse, and differentiated. We call this true workforce dexterity—and we’re here to help you achieve it.
As a Specialist – Recruitment Administration with German you will join our Center of Excellence and support one of our biggest Defense and Engineering Clients – Rolls Royce – with administrative tasks to help the recruitment process running smoothly.
As a Specialist – Recruitment Administration with German you will join our Center of Excellence and support one of our biggest Defense and Engineering Clients – Rolls Royce – with administrative tasks to help the recruitment process running smoothly.
Your role will involve the management of end-to-end administrative process, from requisition dispatching, through scheduling and offer preparation, to coordination of the onboarding process. Apart from core responsibilities, you will be supporting the relocation process as well as maintaining excellent relations with the Client and overseeing the process to identify any improvement ideas.
We are open to candidates at Specialist and Principal level (band 2 and 3).
Key Accountabilities:
Key Accountabilities:
- Managing various administration activities that would be specific to the account (interview scheduling, offer preparation, req dispatching)
- Supporting the employee relocation process and maintaining contact with the third-party provider
- Support of the onboarding process – cooperation with the external provider to provide them with candidate details and answer any relevant queries
- Considering ways to continually develop and improve the processes and procedures and working in conjunction with the team to implement any changes which are introduced
- Ownership of the Operation Manuals and other process documentation
- Contacting internal and external stakeholders and candidates by phone and email
- Working according to the service levels agreements (SLA) and compliance standards
- Workload management
- Ownership of the group mailbox
- Ensuring that data integrity, accuracy and SLAs are met by the team
- Local point of escalations
- Conduct spot-checks
- Coordinate any ad hoc projects
- Actively participate in various operational calls
- Have full knowledge (SME) of the operational process
Skills & Experience:
- Fluency in German and English – both verbal and written.
- Extensive experience in dealing with various admin activities
- Attention to detail, excellent communication, organizational, problem solving and multitasking skills.
- Capable to appraise risks and opportunities in client’s demands, new solutions, process changes
- Ability to manage multiple priorities and experience in managing team workload
- Strong customer focus, pro-active and positive approach.
AMS takes a total reward approach to compensation and benefits. Because ‘doing well’ can mean different things to different people, but increasingly it means taking a balanced, sustainable approach to life - and work.
- Compensation (base pay and Incentive pay – including merit increases and bonuses)
- Additional time-off (holiday/sick/parental leave)
- Additional day off
- Health benefits (private medical healthcare, dental, vision)
- Development and career opportunities (training programs, coaching and mentoring, progression opportunities)
- Work/life balance – including flexible work arrangements, sabbaticals, employee assistance
- Work buddy to support you in the first weeks of employment