🤓 HR Invoice Coordinator
Undisclosed salary
🌍 Jacobs | Marii Konopnickiej 31, Kraków
🖥 https://www.jacobs.com/#HR, #Payroll, #English
Your Impact:
Responsibilities:
- Perform full reconciliation of benefits invoices, investigate all discrepancies and address them with Benefits Team, Payroll, Accounts Payable, and vendors if needed
- Monitor, analyze and ensure proper coding of HR Invoices
- Research and resolution of invoices with incomplete or incorrect demographic data
- Verify invoices to ensure that company guidelines and procurement requirements are followed
- Maintain Approval Matrix – keeping it updated based on terms, transfers and additions
- Keeping accurate records in our system and make updates to HR Invoice info as needed
- Collaborate with Accounts Payable, Procurement and HR Representatives to ensure the accuracy of invoices
- Ensure that Jacobs is billed correctly for services received
- Follow-up on check requests to ensure payments are processed in a timely manner
- Maintain the knowledge base concerning various HR Invoices types and their payment requirements
- Oversee US Benefits invoices including self-billing invoices and stick to the monthly payments calendar
- Recommends enhancements, improvements and simplifications of existing processes and procedures.
- Other responsibilities and duties as assigned
Here’s What You’ll Need:
- 2-3 years of experience in HR, Payroll, Accounts Payable or Administrative area
- Excellent spoken and written English
- Bachelor’s degree or equivalent experience
- Detail-oriented and numerical aptitude
- Advanced MS Excel skills are a must
- Strong analytical and creative problem-solving skills, data searching with minimal supervision
- Demonstrated commitment to customer service and business results
- Exceptional time management, verbal and written communication skills
- Ability to maintain confidentiality
- Work in all areas with confidence of HIPAA compliance
- Ability to work in a team environment, and customer service orientation