HRIS Project Manager & Super User

Kingspan Group is a global leader in advanced insulation and building envelopes, focused on energy efficiency and low-carbon construction. Founded in Ireland in 1965, Kingspan now operates in over 70 countries, with 27,000+ employees and 270+ manufacturing sites worldwide.

Kingspan Insulated Panels CEME (Central Eastern Europe, Nordics, Türkiye, Central Asia, Middle East) is one of the group’s largest and fastest-growing divisions, covering 30+ markets such as Nordics, Poland, Baltics, Ukraine, Germany, Austria, Switzerland, Czechia, Slovakia, Romania, Balkan countries, Türkiye, Central Asia and the Middle East.

We deliver innovative insulated panel systems and smart building technologies that support sustainable, energy-efficient construction. Our growth is driven by innovation, environmental responsibility, and a people-first culture focused on collaboration, inclusion, and development.

About the role:

As a Divisional Project Manager and Super User for HRIS implementation, you will play a critical role in leading the integration and ongoing management of the new Human Resources Information System (HRIS) within the organization. This dual role combines both technical expertise and project management skills to ensure a seamless system implementation, successful user adoption, and continuous support post-launch. You will work closely with HR, IT, and project teams to define system requirements, configure settings, troubleshoot, and drive the system’s optimization across the division.

We’re not just building the future of construction — we’re building a better world.

Key Responsibilities:

Project Management Responsibilities:

• Project Planning & Coordination: Lead and manage the HRIS implementation project, from planning through to completion. Create and maintain project timelines, milestones, and deliverables, ensuring all deadlines are met.
• Stakeholder Communication: Regularly update stakeholders, including senior leadership, HR, and IT teams, on project progress, risks, and resource needs. Ensure all teams are aligned on objectives and priorities.
• Risk Management: Identify potential risks throughout the project lifecycle and develop mitigation strategies. Proactively resolve issues that may impact the implementation timeline or system performance.
• Resource Allocation: Coordinate with HR, IT, and other departments to ensure necessary resources, both human and technical, are available to meet project goals.
• Documentation & Reporting: Create comprehensive project documentation, including progress reports, meeting notes, and system specifications. Ensure all system configurations and changes are thoroughly documented.

Divisional Superuser Responsibilities:

• Collaboration & Configuration: Work closely with HR, project team and IT teams to define system requirements, build configurations, and customize settings for the HRIS to meet divisional needs.
• System Testing & Troubleshooting: Lead system testing efforts to ensure all features function properly and troubleshoot any issues during implementation. Ensure smooth data migration and integration across HRIS modules.
• User Training & Adoption: Develop and deliver training materials, lead training sessions, and support users throughout the adoption process to ensure successful integration of the new system into daily operations.
• Reporting & Analytics: Generate custom reports and analytics to support HR decision-making, regulatory compliance, and organizational needs. Ensure reports are accurate and tailored to the specific needs of HR leadership.
• Data Integrity & Maintenance: Maintain and oversee the accuracy of divisional data within the HRIS system. Regularly update configurations to reflect changing organizational needs.
• Post-Implementation Support: Provide ongoing assistance and troubleshooting for users after the HRIS goes live. Respond to inquiries and resolve issues related to system functionality, ensuring user satisfaction.

Qualifications:

Education: Bachelor’s degree in Human Resources, Information Technology, Business Administration or a related field.

Experience:

• Strong project management experience within HRIS implementations (ideally UKG) in a multinational environment

Skills:

• Strong analytical, problem-solving, and decision-making abilities.
• Excellent project management skills with the ability to manage multiple tasks and priorities effectively.
• Exceptional communication and interpersonal skills, with the ability to engage with diverse teams and stakeholders.
• High attention to detail, with the ability to ensure data accuracy and system integrity.
• Ability to handle confidential information with discretion and professionalism.
• Fluent English

What We Offer:

• Leading a key HR transformation project
• Working closely with HR, IT and Payroll Teams from different countries ✓ Flexible work setup (remote work with limited travels)
• Access to modern tools and technologies
• Benefits depend on the country you are hired
• Training to build your skills and system knowledge