Office Manager

We are looking for a talented Office Manager to join our awesome team in Warsaw (Poland)! You will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.

Work at Exadel - Who We Are 

We don’t just follow trends—we help define them. For 25+ years, Exadel has transformed global enterprises. Now, we’re leading the charge in AI-driven solutions that scale with impact. And it’s our people who make it happen—driven, collaborative, and always learning.

Requirements:

•  Proven experience as an Office Manager
•  Experience in working with accounting systems
•  Leadership skills
•  Proficiency in MS Office (MS Excel, MS Word)
•  Excellent time management skills and the ability to prioritize work
• Ability to make decisions independently
• Attention to detail and troubleshooting skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Ability to work from our office (Warsaw, Emilii Plater 28) - on-site (stationary work)

Responsibilities

• Logging of incoming and outgoing correspondence
• Maintaining postal services
• Making money transfers
• Managing and purchasing office inventory (direct communication with suppliers) 
• Issuing the monthly invoices for foreign clients in Ifirma program (approx. 10 months)
• Guests and visitors reception
• Scheduling meetings and booking meeting rooms
• Managing access cards according to the established procedures and policies
• Cooperating with compliance management team
• Cooperating with the accountant department, HR department, lawyer, and location manager
• Participating in social activities (and its preparation) within the company
• Providing information support to employees
• Booking transfers, hotels, etc. for foreign guests at their request (we have travel coordinators, you will just help her if needed)
• Taking care of our cozy office